In today’s healthcare environment, efficiency and accuracy are more important than ever. With increasing documentation demands and administrative burdens, medical professionals are turning to virtual scribe services as a solution. These services offer real-time charting support, allowing physicians to focus more on patient care and less on data entry.
In this article, we explore the best virtual scribe companies that are transforming medical practices with streamlined, HIPAA-compliant documentation solutions. Whether you run a large hospital system or a private clinic, the following companies offer top-tier virtual scribe services that can elevate your productivity and patient outcomes.
What Are Virtual Scribe Services?
Virtual scribe services involve remote professionals—trained in medical terminology and EHR systems—who assist physicians by listening in on patient visits (live or recorded) and documenting the encounter in real time. This ensures accurate, complete notes entered directly into the electronic health record (EHR) system, without burdening the physician.
By outsourcing medical documentation, providers reduce the time spent on charts, improve note quality, and enhance the overall efficiency of their practice. Virtual scribes can work live during telehealth or in-person consultations or asynchronously with recorded audio.
Benefits of Using Virtual Scribe Services
- Improved Physician Productivity
Physicians using virtual scribes often see more patients per day without compromising on care quality. - Enhanced Patient Interaction
With documentation off their plates, doctors can fully engage with patients without constantly looking at a computer screen. - Reduced Burnout
Virtual scribes relieve the after-hours documentation burden, allowing physicians to regain work-life balance. - Cost-Effective
Compared to hiring an in-house scribe, virtual services often come at a lower price with fewer overhead expenses. - HIPAA Compliance
Most top-tier services ensure their scribes are fully trained in HIPAA compliance and patient confidentiality protocols.
Best Virtual Scribe Companies for 2025
Here’s a list of leading virtual scribe service providers, known for their reliability, scalability, and innovative technology:
1. ScribeRunner
Headquarters: United States
Founded: 2020
Specialization: AI-assisted live and asynchronous scribing
ScribeRunner is a trailblazer in virtual scribe services, offering a hybrid of human intelligence and AI assistance. Their virtual scribes are trained to handle multiple specialties and integrate seamlessly with most EHR platforms. The company boasts fast turnaround times, HIPAA-compliant workflows, and flexible pricing plans tailored to practices of all sizes.
2. ScribeAmerica
Headquarters: Fort Lauderdale, Florida
Founded: 2003
Specialization: Live scribing and tele-scribe services
ScribeAmerica is one of the most recognizable names in medical scribing. With a team of over 25,000 scribes, their virtual scribe program—TeleScribes—offers live documentation via audio or video feed. Their comprehensive training program ensures high-quality, accurate notes, and their services are scalable for practices large and small.
3. AQuity Solutions
Headquarters: Cary, North Carolina
Founded: 2018
Specialization: Real-time scribing and transcription
AQuity Solutions provides virtual scribe services that include real-time scribing, transcription, and even medical coding. Their team works with all major EHRs and specializes in outpatient, inpatient, and emergency care settings. Their scribes help reduce turnaround times and maintain high clinical documentation standards.
4. Physicians Angels
Headquarters: Ohio, United States
Founded: 2007
Specialization: Offshore scribing and transcription services
Physicians Angels provides virtual scribe services using a secure offshore model. Their virtual scribes are medically trained professionals who work during live or recorded consultations. Their scribing solutions reduce documentation time by over 80% and are ideal for practices seeking cost-effective offshore support.
5. iScribeHealth
Headquarters: Nashville, Tennessee
Founded: 2015
Specialization: Mobile-enabled scribing and EHR integration
iScribeHealth uses mobile technology to support physicians with asynchronous and live scribing options. Providers can record audio during visits, and the scribe will populate the EHR with completed documentation within hours. This solution is perfect for mobile and telehealth practices seeking flexibility.
6. ScribeEMR
Headquarters: Boston, Massachusetts
Founded: 2017
Specialization: Real-time virtual scribing and telehealth support
ScribeEMR offers real-time virtual scribe services with 24/7 availability. Their scribes are experienced in multiple specialties and trained to use major EHR platforms. With personalized support and dedicated account managers, they ensure minimal disruption to your workflow.
7. Hello Rache
Headquarters: Arizona, United States
Founded: 2017
Specialization: Virtual assistants and medical scribes
Hello Rache provides medically trained virtual assistants who function as scribes, administrative support, and even patient outreach coordinators. This multi-functional approach makes them an attractive option for busy practices looking to consolidate tasks. Their low-cost monthly plans are ideal for small clinics and solo practitioners.
8. DeepScribe
Headquarters: San Francisco, California
Founded: 2017
Specialization: AI-powered documentation
DeepScribe uses advanced AI and natural language processing to automatically transcribe and summarize doctor-patient conversations into structured clinical notes. With minimal physician involvement required, this service is a favorite among tech-savvy providers who want low-lift documentation.
9. Skywriter MD
Headquarters: Denver, Colorado
Founded: 2014
Specialization: Remote scribing with real-time screen-sharing
Skywriter MD offers “Skywriters”—remote scribes who view the physician’s screen and input notes directly into the EHR in real time. Their solution supports both telehealth and in-person settings. Physicians benefit from real-time assistance and can reduce documentation times significantly.
10. ProScribe
Headquarters: Austin, Texas
Founded: 2010
Specialization: Virtual and on-site scribe solutions
ProScribe provides virtual scribe services through their TeleScribe program. Their flexible documentation support is ideal for physicians in emergency rooms, urgent care, and outpatient facilities. They emphasize training, quality assurance, and dedicated account oversight.
Choosing the Right Virtual Scribe Service
When evaluating virtual scribe companies, consider the following factors:
- Specialty Alignment: Ensure the service has experience in your medical specialty.
- Live vs Asynchronous: Choose a model that suits your workflow—live scribes for immediate input or asynchronous for flexibility.
- EHR Integration: Confirm compatibility with your EHR system.
- Pricing and Scalability: Look for transparent pricing and the ability to scale as your practice grows.
- Security Compliance: Ensure HIPAA-compliant protocols are in place.
Future of Virtual Scribe Services
The virtual scribe industry is evolving rapidly, thanks to AI integration, speech-to-text advancements, and seamless EHR syncing. In 2025 and beyond, expect to see:
- Increased AI Adoption: AI-assisted scribes that require less human input.
- Expanded Telehealth Support: As virtual care grows, so will the demand for remote documentation support.
- Multilingual Scribes: To cater to diverse populations.
- Patient-Facing AI Summaries: Tools that summarize the visit for patients as well.
Virtual scribe services are not just a temporary solution—they’re becoming a permanent fixture in healthcare delivery. Practices adopting these technologies now are better equipped for future growth, efficiency, and patient satisfaction.
FAQs:
1. What are virtual scribe services?
Virtual scribe services involve remote medical professionals who listen in on patient visits and enter real-time documentation into the provider’s EHR.
2. How do virtual scribes benefit physicians?
They reduce documentation workload, enhance patient interaction, improve note accuracy, and help prevent physician burnout.
3. Are virtual scribes HIPAA-compliant?
Yes, leading providers ensure their scribes are fully trained in HIPAA guidelines and use secure systems.
4. Can virtual scribe services work with my EHR?
Most top companies offer compatibility with major EHR systems like Epic, Cerner, Athenahealth, and more.
5. Are virtual scribes cost-effective?
Absolutely. Virtual scribes typically cost less than hiring in-person scribes and eliminate the need for physical office space or equipment.